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We offer the best and affordable on & off-site Bureau Services to convert your paper documents into encrypted digital format & |
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store them on the appropriate media (CD/DVD) for ease of use and fast retrieval |
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Save space, time and cost !! |
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Document workflow solutions from DocuWare improve a company’s organization: work processes speed up, mistakes and multiple data entries are avoided. Employees in a process chain can use electronic workflow to access all the documents they need. Workflows are easy to set up using the document management program’s stamp feature.
Description
Processes from the Stone Age?
Information bombards us today from every angle – e-mail, contracts, customer requests, invoices, letters… you name it. Business correspondence is increasingly handled in seconds, moving from continent to continent. It seems as if the world is spinning a little faster than it used to. So, why does the modern age give way to the stone age when your employees still waste time gathering information; just to further along a slow, often cumbersome, paper-based process? And at what cost to your company - slower productivity, poorer customer service, your competitive edge?
The Processes
On target and in seconds – that’s how documents should reach employees who are part of an electronic workflow, no matter where they are working around the globe. A company’s processes must be set up to work seamlessly in the background. No problem with DocuWare!
With DocuWare, business processes like authorizing invoices, can be effortlessly managed. Accounts payable invoices, for example, are labeled with a barcode containing a serial number and then scanned – right in the mail room. They are then automatically forwarded to the Accounting department. Accounting then adds a digital cost center stamp to the document, which will automatically route the document to the correct cost center. The head of the cost center can then either add a stamp that approves it for payment or one (containing a special field for comments) which declines approval. The document again advances automatically, sent back to Accounting to be booked or further researched. In seconds, accounts payable invoices have been circulated and authorized. You can now take advantage of early payment discounts and improve your company’s cash flow. |
