Document Management Concept...Case Studies...McBride

we’ve never had access to before. If I find out that there has been a problem with XYZ concrete, I can now do a search and come up with a list of all the properties where the concrete was used. McBride can contact these customers and resolve the issue under recall before actual problems develop. This proactive approach does a lot to further our reputation as a quality contractor.

Documents
Builders Bloc’s seven regional offices each handle their own accounts through one shared accounting program. The company needed a centralized document filing solution to manage and store accounting documents such as invoices and check copies. They also needed to streamline their invoice approval process to better manage their cash flow, reduce errors, and improve relations with vendors.

McBride utilizes CITRIX to provide regional offices with access to their shared accounting system (CITRIX works by transmitting only keystrokes and screen shots of a program allowing the actual computing to occur on a server at a central location.) Developing a centralized electronic document pool and automating their business process was the next step in the company’s evolution. SBP Image Solutions, an Authorized DocuWare Partner, implemented DocuWare and rolled it out to employees at the regional offices using CITRIX. Fujitsu scanners including the fi-5530C and the fi-5120C models were installed at each regional office. Today each of the seven offices scan, index and store documentation into one central document pool.

User Benefits
Automation has made approving invoices hassle free. Looking up information on past purchases is just as straightforward and fast. Employees are saving time and have gained more control over their daily business processes, improving efficiency and employee moral.

· Automate the invoice approval process Reduce staff cost

· Improve information access between regional offices Integrate Act! by Sage and Paperport by Nuance

· Eliminate paper storage

· Restructured invoice approval process, improving employee accountability Better Service

· Proactively respond to warranty issues

· Improved lien process

· All regional offices have instant access to accounting information

· Improved cash management and internal controls

· Manage growth without adding costs

· DocuWare is a key part of McBride’s disaster recovery plan

Improve compliance with regulatory guidelines and automate invoice approval processes so employees nation-wide can have fast access to information while improving cash management. McBride was also able to manage growth without adding costs and proactively respond to warranty and customer service issues.

One of the nation’s top homebuilders, McBride and Son Enterprises, has built efficient business processes with DocuWare that allowed them to digitize personnel files to